Privacy Policy
Effective as of February 1, 2024
Squamish Valley Rod and Gun Club (“SVRGC” or “we” or “us” or “our”) is committed to protecting your trust and privacy in terms of your use of our website at https://svrgc.org/ (our “Website”), the type of information provided by you or collected from you through your use of the Website and their associated services (the "Services"), and our practices involving, collecting, using, retaining, protecting and disclosing that information. We believe in accountability, compliance, collecting information for valid and lawful purposes, consent, accuracy, security, openness, accessibility, limited collection, use, disclosure, and retention of information.
Any and all the information collected on this site will be strictly kept confidential and for internal use in accordance with this policy. We will not sell, spam, rent, loan, disclose, or disseminate your information! Any information you provide will be handled with the utmost care and will not be disclosed or used without your express and explicit consent, unless otherwise required and pursuant to applicable law.
Types of Information Collected by Us
We collect, use, and otherwise manage several types of information from and about you through our Website, including personal information, that we can reasonably use to identify you directly or indirectly, such as your name, date of birth, residential address, mailing address, e-mail address, telephone number, internet protocol (IP) address used to connect your computer or mobile device to the internet, membership account details, driver’s license details, and Possession and Acquisition Licence (PAL) details we may use to contact you (“Personal Information”). We also collect records and copies of your communications with us. We take steps to ensure that Personal Information and any other information we collect from you is necessary, adequate, relevant, not excessive, and only used for specific and limited purposes.
How the Information is Collected
We use different methods to collect your information including through:
Direct interactions with you when you provide it to us for example by filling in forms or corresponding with us by phone, email or otherwise;
Automated technologies or interactions as you navigate through our Website. Information automatically collected may include usage details, IP addresses and information collected through cookies, web beacons and other tracking technologies; and
Third parties or publicly available sources, for example our business partners.
Cookies and Other Automatic Data Collection Technologies
We employ the use of cookies. By using the Website, you consent to the use of cookies in accordance with our privacy policy. Most of the modern-day interactive web sites use cookies to enable us to retrieve user details for each visit. Cookies are used in some areas of our site to enable the functionality of this area and ease of use for those people visiting. Some of our affiliate / advertising partners may also use cookies. You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers' respective websites.
Third Parties
Our privacy policy does not apply to other advertisers, applications, or websites. Thus, we are advising you to consult the respective privacy policies of those third-party applications or websites for more detailed information. If you cannot find that site's privacy policy, or if you are uncertain about the entity to which you are providing your information, you should contact that site directly for more information.
Our Purposes for Collecting or Using Your Information
We collect, use, disclose, and otherwise manage information including Personal Information in a variety of ways related to the Website and its Services those provide. Our purposes to do so are simply to:
present our Website and its Contents and Services to you;
secure the information we collect such as device identification;
fulfill the purposes for which you provided the information or that were described when it was collected, or for any other purpose for which you provide it;
maintain membership records for verification and identification purposes;
to provide you with notices about your account including system and account information, service update, expiration and renewal notices;
to carry out our obligations and enforce our rights arising from any contract with you or to comply with legal requirements; and
fulfill any other legitimate and lawful purpose with your consent.
Data Security and Protection
The confidential data you submit is encrypted. Any of all of your Personal Information is protected against accidental loss and unauthorized access, use, alteration, and disclosure and is never sold, traded, or leased for commercial purposes to other organizations except to provide services, information, or products you've requested, when we have your permission, or in circumstances such as a merger or sale of our corporate assets, our retention of another service provider requiring information to complete such services, or when required to investigate, prevent, or take action against illegal activities in contravention of this privacy policy and the law in general.
The safety and security of your information is also your responsibility, and you acknowledge that not all transmissions of information via the internet are completely secure. We cannot and do not control the manner in which individuals access or use the Website and/or its Services.
Accuracy and Accessibility of Your Personal Information
We rely on you to provide us with information that is accurate and complete. It is your responsibility to ensure that correct information is provided by you to us. If there are inaccuracies, you are required to contact us directly in relation to inconsistencies and inaccuracies in your Personal Information held and/or recorded by us. Whenever requests for information update or correction are made, we may request you to provide us with certain Personal Information for identification and security purposes before the changes are made effective. Applicable law may allow or require us to refuse to provide you with access to some or all of the Personal Information that we hold about you, or we may have destroyed, erased, or made your Personal Information anonymous in accordance with our record retention obligations and practices. If we cannot provide you with access to your Personal Information, we will inform you of the reasons why, subject to any legal or regulatory restrictions.
Consent and Use of Information
We have consent-based approach to the collection, use and disclosure of your information. At any time, and without penalty, you can withdraw your consent to the continued use or disclosure of your Personal Information by closing your account through our account closure process at the time which may include a confirmation email. However, there may be instances where you will not be able to withdraw your consent, especially if would frustrate the performance of a legal obligation.
Retention of Personal Information
Except as otherwise permitted or required by applicable law or regulation, we will only retain your information for the period necessary to fulfill the purposes outlined in this policy unless a longer retention period is required by law. For greater certainty, that means we will retain your Personal Information while you have an active SVRGC account, and afterward if we need to do so to meet our legal obligations. Upon closure of your account, we will destroy your Personal Information within one (1) year unless we are otherwise obliged or permitted to keep it longer by law.
Changes to Our Privacy Policy
We may update this privacy policy to reflect changes to our information practices. It is our policy to post any changes we make to our policy on this webpage. If we make material changes to how we treat our users’ information, we will notify you by email to the email address specified in your account or through a notice on the Website home page before the changes becomes effective. We encourage you to periodically review our privacy policy for the latest information on our information practices.
Contact and Compliance
We welcome your questions, comments and requests regarding this privacy policy and our information practices. We also have procedures in place to receive and respond to complaints or inquiries about our handling of your information, our compliance with this policy, and with applicable privacy laws. To contact us regarding this policy or your personal information, please contact our svrgcmembership@svrgc.org.